AI has permeated many areas of private and professional life. We humans use the technology to play our favorite music, log in to our cell phones with Face ID and even drive our cars. Since Chat-GPT was presented to the public in November 2022, companies have quickly learned how to integrate Generative AI into their workflows and work processes.

Sales teams can create personalized sales messages much faster with AI email generators. You no longer have to spend hours crafting the perfect email – instead, AI can put together multiple options in seconds. This guide presents use cases and best practices for using AI to send emails. We also introduce the monday AI assistant, which you can use to quickly create your messages.

What is an AI email generator?

An AI email generator is a tool that uses artificial intelligence and natural language processing to create entire email messages in no time at all. You can use this technology to create emails for public relations, marketing campaigns or customer communication.
The specific functions of an AI email generator vary depending on the platform, but typically the technology supports the following:

• • Writing emails from scratch.
  • Edit emails, either by fine-tuning human-written or AI-generated text before sending.
  • Generate relevant responses to incoming messages.
  • Experiment with subject lines to find out what resonates best with your audience.
  • Create email templates for common scenarios, such as welcome emails or follow-up messages.

What are the benefits of using an AI email generator?

Writing emails is part of everyday life for most of us; we’ve been doing it for a long time. But even if you write over 70 words per minute, there are good reasons why an AI email generator can be useful:

Time efficiency

It is a common misconception that sales teams spend all their time selling. It was found that sales employees spend 60% of their working week writing emails. Over the course of a month, they lose 31 hours answering emails and managing their inbox.

With artificial intelligence, you can save a lot of this time, leaving you more time for strategic tasks such as building relationships and closing deals.

Standardized messaging

An important aspect of the sales and marketing experience is to provide a consistent brand voice across all communication channels, including social media, print and email. AI makes it easier for you to optimize your messaging and ensure your emails reflect your brand’s tone, style and key messages.

A/B tests

AI can simplify A/B testing for emails by automatically generating different versions of emails that you can test to find out which content, subject lines or calls to action are most effective. This data-driven approach to email marketing can lead to higher open and click-through rates and ultimately more conversions.

Personalization

An AI email generator makes it easy for you to personalize emails and make them more relevant and appealing to the recipient. For example, you could include the recipient’s name and company information or recommend products and services based on previous interactions with your brand.

5 use cases for using the monday AI email generator in sales

Not all emails are the same. Sales teams send different types of messages every week. Your AI email generator can help you create the following types of emails:

• Customer acquisition emails

Use AI to quickly create personalized emails to potential customers Introduce your brand and explain how your product or service can benefit them.

• Follow-up email

Remain in the memory of potential customers by sending prompt follow-up emails after the first contact. For example, if you meet someone at a networking event, an AI email generator can help you compose a personalized follow-up message and continue the conversation.

• E-mails to contact us again

If you have lost contact with a customer, you can use AI to create a persuasive email to get back in touch. Remind the customer of previous purchases or suggest new products that might interest them.

• Product or service announcements

Inform your email list about new offers by creating attention-grabbing announcements. Add special offers, images and strong calls to action to grab recipients’ attention.

• Cross-selling or upselling

If your customers have recently purchased something, send emails with suggestions for complementary products to their orders. This technique is particularly effective because, according to HubSpot, 72% of upselling and 74% of cross-selling customers state that they can increase their sales by up to 30%.

monday AI: An indispensable assistant for sales teams

If you want to discover the power and efficiency of AI, you can try out the monday AI Assistant as a monday CRM user. Your sales and marketing teams will particularly appreciate the following features:

Integrated AI assistant

The monday AI Assistant is directly embedded in the monday CRM. The tool is located in the email and activities app, so you don’t have to switch to other software or open new windows to access this groundbreaking technology. You will notice an “AI” icon next to the “Send” button in your email window – if you click on it, the monday AI Assistant will start.

Writing sales messages

Create and reply to sales messages at the touch of a button. monday’s AI assistant offers sample prompts such as “Share information about a new product that might interest your customers.” Alternatively, you can also formulate your own commands.

Edit your emails

Wenn du möchtest, dass jemand deine Nachricht überprüft, kann der AI-Assistent von monday deine vorhandene E-Mail optimieren und korrigieren. You can repeat this as many times as necessary before clicking on “Send”.

Integration

monday CRM integrates with over 72 tools, including your favorite email and marketing software such as Gmail or Outlook. For example, you can import lead contact data from Mailchimp and then use the AI wizard to create a personalized email sequence.

Automation

With conditional logic, you can set up triggers in monday CRM that execute actions as soon as a certain event occurs. For example, after sending an email and using the AI assistant to compose your message, you can automate monday CRM to notify a team member or change the task status.

monday’s AI assistant is currently in beta testing and is gradually being introduced for selected users in monday CRM.

Conclusion

Using an AI email generator can revolutionize your sales team by providing time-saving automation, personalized messages and optimized communication strategies. From customer acquisition and follow-up emails to product announcements and cross-selling – the possibilities are varied and effective. With monday’s AI assistant, you can seamlessly integrate these benefits into your CRM and maximize your sales potential.

Are you ready to discover the power of AI in your sales team? Arrange a free initial consultation now and find out how monday’s AI assistant can take your email strategy to the next level.

Source: monday.com