Imagine you are the captain of a ship and your team is the crew, that makes sure everything runs smoothly. But without a good navigation system, it becomes difficult, to keep track of all tasks and reach your destination safely. This is exactly where project management tools come into play! But with the huge selection on the market, you may be faced with the question: Which is the right tool for my team?
Two of the best-known tools, monday.com and Asana, are battling it out for the crown of best project management system. Both have their strengths, but in the end, only one can set sail properly and get you to your destination. In this blog, we compare the two platforms and show you why monday.com is the true captain in the world of project management!
Overview: monday.com and Asana
monday.com
monday.com is a versatile and customizable platform that enables teams to visualize their work processes and design them according to their individual needs. With different views, such as Gantt charts, Kanban boards and timelines, monday.com offers a comprehensive range of options for viewing projects in different ways. Particularly noteworthy is the flexibility that monday.com teams offers to optimize workflows through automations and integrations.
Source: Blinno
Asana
Asana is a user-friendly platform, that is particularly suitable for smaller teams and simpler projects. It offers basic views such as lists, calendars and Kanban boards, but without the deeper customization options. Asana’s user interface is easy to navigate, which makes it particularly attractive for teams that do not require extensive training.
Source: Asana
Comparison of monday.com and Asana
Let’s check some facts to compare the tools:
1. User friendliness
Is Asana more user-friendly than monday.com? It depends on what your team needs: Asana‘s user interface is often praised for its simplicity, which makes it particularly suitable for smaller teams and beginners to project management tools. monday.com, on the other hand, has a more visually appealing and highly intuitive user interface. Color-coded columns, clear designs and customizable dashboards make it easy to keep track of tasks. While Asana is also user-friendly, its more minimalist interface can be confusing for new users, especially for more complex projects. monday.com offers a more accessible and visually satisfying experience, making it the better choice in this regard.
2. Visualization and views
“monday.com organizes work in a spreadsheet-like format. In Asana, you manage your work in the layout and view that works best for your team (Asana, 2024).”
This statement is wrong. Why?
monday.com offers much more than just a spreadsheet-like format. It has 27+ different views, including Kanban, Gantt charts, calendars, timelines, maps, diagram views and much more, allowing you to view projects from every perspective and visualize your work in the best possible way. These views make monday.com an ideal choice when you need a comprehensive overview of complex projects.
On the other hand, Asana also offers views such as lists, timelines, calendars, Kanban boards and Gantt charts, but compared to monday.com, it lacks some advanced visualization options. This may be sufficient for simpler projects, but when it comes to larger or more complex requirements, monday.com offers more flexibility and depth.
Source: monday.com
3. Efficient testing and approval processes
“[monday .com hat] has not a ready-made review and approval process (Reddit user).”
This is also incorrect. Why?
In fact, monday.com offers comprehensive review and approval workflows that are especially useful for creative teams working with documents, designs and other visual content. Feedback, approvals and revisions can be managed directly in monday.com’s workflows, supported by automations and customizable dashboards
Asana also has integrated review and approval functions, but only in the higher tariff levels (business plan). This makes these functions inaccessible for smaller teams or users of cheaper plans.
In comparison, monday.com offers greater flexibility at a lower price even on the Standard plan, making it a better option for teams that need testing workflows without wanting to pay for enterprise features.
4. Automations and workflows
“Asana’s Business Plan introduces more advanced features such as the Custom Rules Builder and Advanced Reporting (Stork, 2024)”.
True, but monday.com also offers similar features that simplify the management of repetitive tasks. Both monday.com and Asana offer advanced automation and reporting features, although they are structured differently.
Custom Rules Builder:
Asana’s Business plan includes the Custom Rules Builder, which allows users to create complex workflows and automate various project management tasks. monday.com, however, offers its own powerful automation builder, where users can create custom automations based on triggers, conditions and actions. Both platforms allow users to design workflows according to the specific needs of their team, making the automation features of both systems comparable in terms of flexibility.
Advanced Reporting:
While Asana provides more predefined report templates that are particularly useful for tracking project progress and resource allocation, monday.com supports customizable dashboards with over 30 widgets. These dashboards can display various metrics such as team workload, project timelines, and task completion rates. Although Asana may offer slightly more advanced built-in reports, monday.com allows for detailed reports tailored to your organization through highly customizable dashboards.
Source: monday.com
5. Integrations
Does Asana have more integrations than monday.com?
Both Asana and monday.com offer an extensive number of integrations, and they are very comparable in this respect.
Asana supports over 270 integrations, including popular apps like Slack, Dropbox, Google Drive, and various time tracking tools. These integrations are available across different plan levels, making it easier for teams to seamlessly integrate key third-party software into their workflows
monday.com now offers more than 200 integrations that enable connection with apps such as Zoom, Google Drive, Excel, Salesforce and many others. This makes monday.com a strong platform that offers a similar variety of integrations to centralize information and improve collaboration.
To summarize, both platforms offer extensive integration possibilities. While Asana may offer a little more, monday.com is very competitive in this regard and could fulfill the needs of most teams just as effectively.
Source: monday.com
6. Support
Asana does not currently offer telephone support. Customers can contact support via email or chat, but the service is only available Monday through Friday, 12:00 a.m. to 11:59 p.m. Pacific Time. If support is needed outside of these hours, users can submit a ticket via the support bot. Premium customers also benefit from the Asana Academy, webinars, a comprehensive knowledge base and video tutorials.
monday.com, on the other hand, offers comprehensive 24/7 support that is available all year round – at any time and from any location. In addition to email and form support, customers also have access to a knowledge base, a community forum and self-help videos. However, telephone support is currently limited to billing issues only, which means that technical problems cannot be resolved via this hotline.
Get the best support for monday.com – with a certified partner like Blinno!
Use the full potential of monday.com with the professional support of an experienced partner. Blinno helps you to optimize your workflows, implement tailor-made solutions and train your team. Whether integration, automation or individual customization – we are here for you! Let our experts advise you now and find out how you can make the most of monday.com for your company.
7. Pricing
In terms of value for money, both monday.com and Asana offer different plans to suit different needs. monday.com is more attractively priced, with plans starting at $9 per user/month, while Asana starts at $10.99 per user/month. However, Asana offers advanced features such as portfolio management and advanced reporting in its more expensive plans. monday.com, on the other hand, offers comprehensive automation and flexibility even in its cheaper plans.
Which is the best according to users?
The user reviews from monday.com and Asana on G2 and Capterra offer valuable insights:
| G2 | Capterra | |
|---|---|---|
| monday.com | 4.7/5 | 4.6/5 |
| Asana | 4.4/5 | 4.5/5 |
- monday.com is valued for its customization options, ease of use and powerful collaboration tools. However, some users mention that the learning curve can be steep at first.
- Asana scores highly for simplicity and flexibility, but some users miss advanced functions for larger teams. Overall, monday.com is rated slightly higher.
Source: Capterra
Source: G2
Conclusion: monday.com is the better choice
If you are looking for a project management tool that adapts to your individual requirements, monday.com is the best choice. The platform not only offers you more flexibility and views, but also powerful automations and an attractive pricing model. Asana may be useful for smaller teams and simple projects, but for anything beyond that, monday.com is unbeatable.
Are you ready to take your project management to the next level?
Book a free consultation now with Blinno, your official monday.com partner. We’ll help you unlock the full potential of monday.com for your team and optimize your workflows!
