When it comes to project management, both Trello and monday.com are excellent options. However, the final decision depends on which tool best suits the specific needs and characteristics of your team.
In this blog, we’ll show you how to choose the best tool for your business by comparing the features, automation options, integrations and pricing structures of both platforms.
Note: For this comparison, we will use monday.com Work Management as a reference.
monday.com vs. Trello: Overview
monday.com
monday.com is a highly customizable Work Operating System (Work OS) that allows teams to create their own workflow applications. It’s designed to manage everything from simple tasks to complex projects, with features that support project management, CRM, marketing and more.
Source: monday.com
Trello
Trello, on the other hand, is known for its simplicity and visual approach to project management. The tool uses a Kanban-style board and allows users to create cards and move them to different lists that represent the different phases of a project. Trello is particularly popular because of its user-friendly interface and ease of use.
Source: Trello
monday.com vs. Trello: Features
Trello is designed as an ideal platform for small teams or private use, which is why the functions may be limited compared to the possibilities of monday.com.
monday.com Features
Several working views:
Choose from more than 27 different views to manage your projects optimally. In addition to the popular Kanban view, which you may be familiar with from Trello, you can also select from Gantt, calendar, timeline, map, and diagram views. This variety gives you a comprehensive overview from the perspective that suits you best.
Customized Workflows:
Create personalized workflows with different templates and automation options.
Advanced reports and analysis:
Comprehensive analysis and reporting tools to track project progress and team performance.
Source: monday.com
Trello Features
Kanban-Boards:
Trello is known for its Kanban format. Visualize the project progress with Kanban boards. You can also add other views such as dashboards or tables.
Card system:
Create and manage tasks with cards, including descriptions, checklists, due dates and attachments.
Power-Ups:
Extend the functionality with add-ons such as calendar views, custom fields and integrations.
Source: Trello
Winner: monday.com wins the “Features” section. Its advanced customization, reporting and comprehensive features make it better suited for complex project management needs.
monday.com vs. Trello: Automation and integration
monday.com Automation and integration
The software is characterised by its automation options. Users can automate routine tasks such as status updates and task assignments, thereby significantly reducing manual effort. There are almost no limits to automation. In addition, monday.com offers seamless integrations with a variety of tools such as Zoom, Microsoft Teams, Salesforce and many more, enabling a connected and efficient workflow with the systems in your organisation.
monday.com offers highly customizable and complex automations that are ideal for large teams and their workflows, allowing for multi-step processes and advanced customization.
Source: monday.com
Trello Features
Trello supports a variety of integrations via its power-ups, including Slack, Google Drive and Jira. While the free version is useful, it limits the number of power-ups per board, which can affect productivity.
The tool therefore offers simpler, user-friendly automations, that are perfect for small teams or individuals and allow you to quickly set up rules and rules and commands for efficient task management.
Sorce: eigene Darstellung
Winner: The monday.com tool also wins here. While both tools offer extensive integrations, monday.com has a wider range of integrations that extend its functionality. While Trello is less expensive, monday.com offers a wider range of features for those who need more advanced automation.
monday.com vs. Trello: Pricing
monday.com Pricing
In addition to a free 14-day trial period, the price for monday Work Management includes four different plans:
- Basic: From €9 per seat/month, for solopreneurs or small teams. Includes unlimited items, documents, boards, 36+ column types, 200+ templates and a Kanban board as an alternative to Trello.
- Standard: From €12 per seat/month, aimed at medium-sized teams who want to create dashboards with up to 5 boards. Includes advanced views such as timeline, Gantt and calendar views, integrations, automations and guest access authorizations.
- Pro: From €19 per seat/month, for teams with more complex workflows who want to view up to 10 boards. At this level, you can expect private boards, documents, formula columns, integrations, automations, time tracking and a chart view.
- Enterprise: Customized pricing is available upon request and requires dashboards with up to 50 boards. This pricing plan includes advanced security and analytics capabilities.
Trello Pricing
The prices for Trello are based on four different plans:
- Free: €0 forever, for individuals and small teams. It includes unlimited maps, up to 10 boards per workspace, unlimited power-ups per board and unlimited disk space (10 MB per file).
- Standard: From €5 per user/month, for small teams that need to scale collaboration. It includes unlimited boards, advanced checklists, custom fields and unlimited storage (250 MB per file).
- Premium: From €10 per user/month, for teams that need better visualization. It includes additional views, unlimited workspace command runs, management and security features, workspace-level templates, etc.
- Enterprise: From €17.50 per user/month, for larger organizations with cross-functional teams that require advanced security and controls.
Winner: A tie, as the best choice depends on your team’s specific needs and budget. However, Trello’s lower prices, especially at the basic and intermediate levels, make it a more cost-effective option for small teams and individuals.
monday.com vs. Trello: At a glance
| Feature | monday.com | Trello |
| User interface and experience | Customizable dashboards, multiple views (Kanban, Gantt, timeline, calendar) | Simple and intuitive, Kanban layout, drag-and-drop |
| Customization and flexibility | Extensive customization options, flexible workflows | Limited customization, mainly Kanban layout |
| Automation and integrations | Powerful automations, many integrations (e.g. Zoom, Microsoft Teams, Salesforce, etc.) | Good integrations (e.g. Slack, Google Drive, Jira), limited power-ups in the free version |
| Collaboration and communication | Advanced communication features, real-time notifications, centralized communication channels | Comments, mentions, attachments within cards, real-time updates |
| Pricing | Free 14-day trial, paid plans from €9/seat/month | Free forever plan and paid plans from €5/user/month |
| Support | 24/7 customer support for all plans, knowledge base, daily webinars and dedicated customer success manager and 99.9% uptime SLA for Enterprise customers | Support depending on plan, with 24/7 support only available for Enterprise customers |
Is monday.com right for my company? We’ll help you decide!
We at Blinno are an official monday.com gold partner and your experts when it comes to monday.com implementation. Do you have any questions or are you unsure whether monday.com is really the right tool for you? Then get in touch with us for a non-binding 30-minute initial consultation, where we will look at your workflow together and show you how you can take your company to the next level with monday.com.
Conclusion: Why monday.com is the best choice
Both Trello and monday.com offer valuable project management solutions, but monday.com stands out for its versatility, customizability, automation and advanced collaboration features. Its robust reporting tools provide key insights for data-driven decision making, making it a comprehensive solution for managing complex projects and increasing team productivity.
Investing in monday.com equips your team with a powerful, scalable tool that adapts to changing needs, whether you’re managing a small team or overseeing large projects. Choose monday.com and experience streamlined project management and improved team collaboration that will take your team’s success to the next level.
