Blinno AcademyNew

Try for 14 daysfor free

Blogfree tips

Template for an agile project plan: How to create it?
montag-schweiz logo

Written by blinno

25. March 2024

Agile project management has established itself in recent years as one of the most effective methods for managing projects in the fast-paced and ever-changing world of software development. It enables teams to respond flexibly to change, work closely with customers and deliver products in short iterations. However, a crucial component for the success of agile projects is the right planning. A template for agile project plans is therefore essential to bring structure and clarity to the development process.

What is an agile project plan template?

An agile project plan template is a predefined format or structure that is used to plan and document the process and objectives of an agile project. This template serves as a guide for the team to ensure that all relevant aspects of the project are considered and that there is a common understanding of the objectives, tasks and timelines.

There are various methods you can use to build your agile project. These are the most important:

Scrum Project Management

Scrum is an agile framework for managing product development and other knowledge work. It’s experimental and allows teams to hypothesize about how they think something will work, try it out, reflect on the experience and adjust accordingly.

Kanban Project Management

The popular Kanban framework requires real-time communication for capacity utilization and full project transparency. The work elements are displayed visually on cards so that team members can see the status of each individual work element at any time. Instead of working in sprints, the teams work together to continuously improve the project.

agile project plan proposal<br />

Gantt chart for project management

The Gantt chart enables detailed time planning and visualization of tasks and milestones in the project. It provides a clear presentation of the progress of the project and the chronological sequence of tasks. In contrast to agile methods such as Kanban or Scrum, the Gantt chart offers structured planning over a defined period of time.

Project templates

What is agile project management?

Agile project management (APM) is an iterative and incremental method for managing projects based on the principles of the agile manifesto. These principles were developed in the 1990s to systematize project management in a dynamic method that solicits feedback at every stage of the project.

You can find out more about this in our blog “What is agile project management (APM) and when is it useful?”.

How to create your template for your agile project plan

The structure of an agile project is characterized by its flexibility. It adapts to the needs of the team and the requirements of the project. In general, however, an agile project follows an iterative and incremental approach that aims to continuously deliver valuable results while adapting to changing requirements. Here it is important to create a management system that enables constant feedback to be received and immediately integrated into the next steps of the project.

If you want to manage your project using an agile methodology, here is the typical structure of an agile project:

  • Define project vision and goals:

Clearly define the vision of the project and the overarching goals it is intended to achieve. These serve as a guide for the entire team and help to maintain focus throughout the project.

  • Backlog management:

Create a product backlog that contains all requirements, features and tasks of the project. This backlog is continuously updated, prioritized and refined to ensure that the team is always working on the most important tasks.

  • Sprints and iterations:

Divide the project into short iterations or sprints, typically lasting 1-4 weeks. Each sprint focuses on the delivery of a specific increment of the product and ends with a review meeting to check what has been achieved and gather feedback.

  • Roles and responsibilities:

Clarify the roles and responsibilities within the team, including the Product Owner, the Scrum Master (if Scrum is used, see the following image) and the team members. Each role has specific tasks and responsibilities that help to drive the project forward.

The role of the Scrum Master is of central importance in the context of agile project management, especially in the Scrum methodology. The Scrum Master is responsible for promoting and implementing agile principles and practices within the team. This includes supporting the team in self-organization, removing obstacles and ensuring that the Scrum process runs smoothly.

  • Communication and collaboration:

Promote open and transparent communication within the team as well as with customers and other stakeholders. Regular updates such as daily stand-ups, sprint reviews and retrospectives are important to track progress, identify obstacles and share feedback.

  • Feedback and customization:

Use feedback from customers and stakeholders to continuously improve the product and adapt it to changing requirements. Iterations offer the opportunity to react to feedback and optimize the project in stages.

  • Documentation and transparency:

Document important decisions, results and findings so that the team and stakeholders can access them at any time; Transparency is crucial to ensure a common understanding of the status of the project and avoid potential misunderstandings.

  • Continuous improvement:

Promote a culture of continuous improvement in which the team regularly reflects and looks for ways to optimize processes and working methods. A retrospective at the end of each sprint provides an opportunity to celebrate successes and identify challenges that need to be addressed in the next sprint.


Free templates for project management

Download templates for managing your agile project plan. Discover the free templates from From product roadmap templates and project portfolio management to Gantt or Kanban diagrams, offers everything you need for your agile project management.

The key: choosing the right project management tool

Agile projects are characterized by the fact that they are flexible and adaptable to the needs of the teams. In addition, it is important to maintain channels that promote direct communication and timely feedback.

Choosing a tool that allows us to maintain communication within the team and, above all, to maintain a common overview of the status of the project and resources is an important task in structuring your agile project.

Our recommendation: is one of the most popular tools for project management. It is a centralized, easy-to-use platform that includes customizable templates and allows you to manage your project according to a SCRUM, Kanban or Gantt chart methodology.

Project requests and approvals templates

Why use

Here are three reasons why is one of the best options for working on agile projects:

Custom templates for planning your iterations and sprints

Assign tasks and responsibilities, receive notifications about the status of each task and set reminders to ensure that all activities in your process are completed successfully. Everything in real time.

Data integration from multiple apps and tools allows you to integrate all your tools in one place. Google Calendar, Slack, Jira, Outlook and many other tools are at your disposal so that you can work on a single platform and synchronize your information.

Synchronized dashboards for live overviews at the highest level

The visual representation of tasks, schedules and resources makes it easier for teams to keep track of your projects. With visual boards and diagrams, team members can see progress at a glance and identify bottlenecks.

Would you like to manage your agile projects with

Do you want to create a template that meets the requirements of your project? As an official partner, we help you to systematize your processes, create automations and integrate all your favorite tools in one place.

Contact us and book a free initial consultation with our team.


Creating an agile project plan is crucial for success in fast-changing environments. Agile methods enable teams to react flexibly to changes and deliver high-quality results. Regular adjustments to the plan keep projects on track and meet stakeholder requirements. offers a user-friendly and versatile platform for agile project management that helps teams work more effectively, foster collaboration and successfully complete their projects.

Share via

Blinno GmbH – the official GAS partner

Blinno GmbH is the official partner for the GAS region. We specialise in training, implementation, integration and consultancy. We also have a broad technical know-how and are experts in automating tasks, creating additional functions that you are missing and developing apps. We would be happy to help you get the full benefit of WorkOS.

Not sure if is right for you? We place great emphasis on honesty and transparency. In a free initial consultation, we will be happy to advise you on whether WorkOS could be the right choice for your company.

Share This